KYOTO / CRIME CONGRESS BEHIND THE SCENES
11-Mar-2021
00:02:56
The 14th United Nations Crime Congress, which closes Friday in Kyoto, is the first time the United Nations has organized a hybrid conference away from UN Headquarters since the global pandemic began. UNIS VIENNA
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STORY: KYOTO / CRIME CONGRESS BEHIND THE SCENES
TRT: 2:55
SOURCE: UNIS VIENNA
RESTRICTIONS: NONE
LANGUAGE: ENGLISH / NATS
DATELINE: MARCH 2021, KYOTO JAPAN
TRT: 2:55
SOURCE: UNIS VIENNA
RESTRICTIONS: NONE
LANGUAGE: ENGLISH / NATS
DATELINE: MARCH 2021, KYOTO JAPAN
SHOTLIST
MARCH 2021, KYOTO JAPAN
1. Traveling shot, from behind tree to reveal two flagpoles with Japanese flag on the left and UN flag on the right. Trees in the background. Blue sky.
2. Close up, Sakura tree blowing gently in the wind
3. Wide shot, Kyoto International Conference Center
4. Traveling shot, moving forwards towards entrance walkway. Security guard in far distance. Fake sakura trees revealed on left
5. SOUNDBITE (English) Ghada Waly, Secretary-General of the 14th UN Crime Congress, Executive-Director, United Nations Office on Drugs and Crime (UNODC):
“The hybrid nature of this Congress is a first, and it has allowed us to adhere to the strictest health measures while allowing us also to bring into the Congress 5,600 participants.”
6. Close up, cleaner wiping empty conference speakers’ desk.
7. Med shot, female in suit wearing mask and writing. Other people in shot but blurred, also wearing suits and masks.
8. SOUNDBITE (English) Daniel Bridi, Chief, Core Operations Unit, Information Technology Service, United Nations Office on Drugs and Crime (UNODC):
“We are using a remote simultaneous interpretation platform that can facilitate this but nevertheless I think we are pioneering this in the UN system.”
9. Traveling shot, men in suits and masks working audio-visual technical equipment
10. Close up, audio control box. Operator's hands moving fader up.
11. Med shot, man sitting at desk wearing mask using computer with two monitors
12. Med shot, Thanikkel sitting behind laptop computer and second monitor wearing mask. Moving right.
13. SOUNDBITE (English) Linto Thanikkel, Meeting Management Unit, United Nations Office on Drugs and Crime (UNODC):
“It worked quite well, I think I don’t have any precedents of such an event actually happening with the interpreters not being here present and having the Secretary-General also connected live”
14. Wide shot, two television screens on stands.
15. Med shot, man working at computer wearing mask
Tilt down, from man working at computer wearing mask to close-up of computer monitor with editing software open
16. SOUNDBITE (English) Doris Resch, Secretariat Services Officer, nited Nations Office on Drugs and Crime (UNODC):
“The point where it became clear that we’re going to organize a hybrid Congress, we thought we need some kind of way to bring together this online component and this in-person component in Kyoto. We knew that the in-person component will be very limited so we wanted to create a space where these two can basically meet together, exchange, and also to network.”
17. Close up, man from side working at computer wearing mask
18. Close up. man’s hand operating computer mouse
19. Med shot, an working at computer wearing mask. Second man standing looking at first man’s computer monitor wearing mask
20. SOUNDBITE: (English) Yoshimitsu Yamauchi, Assistant Vice-Minister of Justice, Japan:
“Well we had Kyoto Congress 50 years ago in the same room where I’m standing right now and the Kyoto Congress is coming back after 50 years to the same place. It’s special in that sense and it’s even more special that were holding this under COVID-19 crisis and because of the COVID-19 crisis we will be doing this congress in hybrid format”
21. Close up, man opens strong box containing wires
22. Wide shot, Conference Room from rear. Two men at laptops in foreground
23. SOUNDBITE (English) Ghada Waly, Secretary-General of the 14th UN Crime Congress, Executive-Director, United Nations Office on Drugs and Crime (UNODC):
“I think it has allowed us an unprecedented experience that was very rich and very gratifying. So, it’s a learning experience and I think it will change the nature of conferences from now on”
24. Wide shot, empty chairs in coffee bar area
25. Tilt down, sign depicting Plenary Main Hall and six official UN languages plus Japanese. Social distancing sign visible on right. COVID-19 prevention instructions. Hand sanitizer visible.
26. Close up, COVID-19 preventions sign
1. Traveling shot, from behind tree to reveal two flagpoles with Japanese flag on the left and UN flag on the right. Trees in the background. Blue sky.
2. Close up, Sakura tree blowing gently in the wind
3. Wide shot, Kyoto International Conference Center
4. Traveling shot, moving forwards towards entrance walkway. Security guard in far distance. Fake sakura trees revealed on left
5. SOUNDBITE (English) Ghada Waly, Secretary-General of the 14th UN Crime Congress, Executive-Director, United Nations Office on Drugs and Crime (UNODC):
“The hybrid nature of this Congress is a first, and it has allowed us to adhere to the strictest health measures while allowing us also to bring into the Congress 5,600 participants.”
6. Close up, cleaner wiping empty conference speakers’ desk.
7. Med shot, female in suit wearing mask and writing. Other people in shot but blurred, also wearing suits and masks.
8. SOUNDBITE (English) Daniel Bridi, Chief, Core Operations Unit, Information Technology Service, United Nations Office on Drugs and Crime (UNODC):
“We are using a remote simultaneous interpretation platform that can facilitate this but nevertheless I think we are pioneering this in the UN system.”
9. Traveling shot, men in suits and masks working audio-visual technical equipment
10. Close up, audio control box. Operator's hands moving fader up.
11. Med shot, man sitting at desk wearing mask using computer with two monitors
12. Med shot, Thanikkel sitting behind laptop computer and second monitor wearing mask. Moving right.
13. SOUNDBITE (English) Linto Thanikkel, Meeting Management Unit, United Nations Office on Drugs and Crime (UNODC):
“It worked quite well, I think I don’t have any precedents of such an event actually happening with the interpreters not being here present and having the Secretary-General also connected live”
14. Wide shot, two television screens on stands.
15. Med shot, man working at computer wearing mask
Tilt down, from man working at computer wearing mask to close-up of computer monitor with editing software open
16. SOUNDBITE (English) Doris Resch, Secretariat Services Officer, nited Nations Office on Drugs and Crime (UNODC):
“The point where it became clear that we’re going to organize a hybrid Congress, we thought we need some kind of way to bring together this online component and this in-person component in Kyoto. We knew that the in-person component will be very limited so we wanted to create a space where these two can basically meet together, exchange, and also to network.”
17. Close up, man from side working at computer wearing mask
18. Close up. man’s hand operating computer mouse
19. Med shot, an working at computer wearing mask. Second man standing looking at first man’s computer monitor wearing mask
20. SOUNDBITE: (English) Yoshimitsu Yamauchi, Assistant Vice-Minister of Justice, Japan:
“Well we had Kyoto Congress 50 years ago in the same room where I’m standing right now and the Kyoto Congress is coming back after 50 years to the same place. It’s special in that sense and it’s even more special that were holding this under COVID-19 crisis and because of the COVID-19 crisis we will be doing this congress in hybrid format”
21. Close up, man opens strong box containing wires
22. Wide shot, Conference Room from rear. Two men at laptops in foreground
23. SOUNDBITE (English) Ghada Waly, Secretary-General of the 14th UN Crime Congress, Executive-Director, United Nations Office on Drugs and Crime (UNODC):
“I think it has allowed us an unprecedented experience that was very rich and very gratifying. So, it’s a learning experience and I think it will change the nature of conferences from now on”
24. Wide shot, empty chairs in coffee bar area
25. Tilt down, sign depicting Plenary Main Hall and six official UN languages plus Japanese. Social distancing sign visible on right. COVID-19 prevention instructions. Hand sanitizer visible.
26. Close up, COVID-19 preventions sign
STORYLINE
The 14th United Nations Crime Congress, which closes Friday (12 Mar) in Kyoto, is the first time the United Nations has organized a hybrid conference away from UN Headquarters since the global pandemic began.
The Congress, which is held every five years, brings together experts, policymakers and governments to discuss how to advance crime prevention, criminal justice and the rule of law, with a view towards achieving the Sustainable Development Goals.
This time, because of the pandemic, there were limited numbers taking part in-person. With more than 5,000 participants in total, most were joining virtually via an online event platform.
Organizing such a hybrid Congress was a challenging and complex operation for the United Nations Office on Drugs and Crime in Vienna.
Behind the scenes there were many organizational challenges to overcome. Because of the restrictions of the pandemic, no interpreters travelled to Kyoto from Vienna. Instead teams of interpreters in New York and Vienna have been servicing the meeting, to take account of the time difference of 14 hours and eight hours respectively from Kyoto. Some interpreters were working on meetings happening in the morning in Kyoto when it was still the day before in New York.
One of the interpreters who has been servicing the Congress from Vienna, Ludovic Martin, said that apart from the time difference, there were several potential obstacles with the sound quality and connectivity and as with any online meeting there was a risk of an interruption.
A new online platform was developed for the Congress to enable those participating remotely and those attending in person to have a chance to network and meet virtually. The platform offers different spaces where the participants whether online or in-person can come together to try and mimic the ‘corridor talks’ that would normally happen at the Congress.
There were many technological challenges too. It was a pioneering enterprise for the United Nations to be using a remote simultaneous interpretation platform combined with the online event platform.
The Congress hosted by the Government of Japan in Kyoto was even more special for being held this way, said Yoshimitsu Yamauchi, Assistant Vice-Minister of Justice of Japan.
With the hybrid format, more people could join the Congress than ever before and representatives from 152 countries along with 114 Non-Governmental Organizations and 600 experts made up the participants either virtually or in-person.
The Executive Director of the UN Office on Drugs and Crime and Secretary-General of the Congress, Ghada Waly said, “I think it has allowed us an unprecedented experience that was very rich and very gratifying.”
Despite the challenges, the hybrid platform was well received by those who used it. So far it has been a great collaboration and a great way of engaging with stakeholders, said one of the remote participants, Elena Ardelean, Chief Executive Officer of Artificial Intelligence 4 Development. For her civil society organization there were opportunities to participate in different workshops and interact and network with others and she congratulated UNODC and the Government of Japan for such an amazing Congress.
The use of a hybrid online platform was not planned before the outbreak of COVID-19 last year, but the team involved in designing it worked rapidly in an innovative way to make it happen in eight months. It could herald a new era of hybrid congresses in the future. This was summed up by Executive-Director Waly, who said, “It’s a learning experience and I think it will change the nature of conferences from now on.”
The Congress, which is held every five years, brings together experts, policymakers and governments to discuss how to advance crime prevention, criminal justice and the rule of law, with a view towards achieving the Sustainable Development Goals.
This time, because of the pandemic, there were limited numbers taking part in-person. With more than 5,000 participants in total, most were joining virtually via an online event platform.
Organizing such a hybrid Congress was a challenging and complex operation for the United Nations Office on Drugs and Crime in Vienna.
Behind the scenes there were many organizational challenges to overcome. Because of the restrictions of the pandemic, no interpreters travelled to Kyoto from Vienna. Instead teams of interpreters in New York and Vienna have been servicing the meeting, to take account of the time difference of 14 hours and eight hours respectively from Kyoto. Some interpreters were working on meetings happening in the morning in Kyoto when it was still the day before in New York.
One of the interpreters who has been servicing the Congress from Vienna, Ludovic Martin, said that apart from the time difference, there were several potential obstacles with the sound quality and connectivity and as with any online meeting there was a risk of an interruption.
A new online platform was developed for the Congress to enable those participating remotely and those attending in person to have a chance to network and meet virtually. The platform offers different spaces where the participants whether online or in-person can come together to try and mimic the ‘corridor talks’ that would normally happen at the Congress.
There were many technological challenges too. It was a pioneering enterprise for the United Nations to be using a remote simultaneous interpretation platform combined with the online event platform.
The Congress hosted by the Government of Japan in Kyoto was even more special for being held this way, said Yoshimitsu Yamauchi, Assistant Vice-Minister of Justice of Japan.
With the hybrid format, more people could join the Congress than ever before and representatives from 152 countries along with 114 Non-Governmental Organizations and 600 experts made up the participants either virtually or in-person.
The Executive Director of the UN Office on Drugs and Crime and Secretary-General of the Congress, Ghada Waly said, “I think it has allowed us an unprecedented experience that was very rich and very gratifying.”
Despite the challenges, the hybrid platform was well received by those who used it. So far it has been a great collaboration and a great way of engaging with stakeholders, said one of the remote participants, Elena Ardelean, Chief Executive Officer of Artificial Intelligence 4 Development. For her civil society organization there were opportunities to participate in different workshops and interact and network with others and she congratulated UNODC and the Government of Japan for such an amazing Congress.
The use of a hybrid online platform was not planned before the outbreak of COVID-19 last year, but the team involved in designing it worked rapidly in an innovative way to make it happen in eight months. It could herald a new era of hybrid congresses in the future. This was summed up by Executive-Director Waly, who said, “It’s a learning experience and I think it will change the nature of conferences from now on.”
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